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WELCOME TO THE DEAN OF FACULTY

As you prepare to in-process as faculty and staff at the U.S. Air Force Academy, please start by reviewing your in-processing checklist, packet and slides.

As this is a public website, the details of your in-processing requirements are not available to download. To aid you with onboarding, you will be assigned a sponsor who will provide you the in-processing checklist, packet and slides. If you do not have a sponsor or are unable to reach them, please contact the Commander’s Support Staff at 719-333-3786 or email DF.CSS@usafa.edu

To access the cadet area without an escort, you will need a Common Access Card (CAC) and “Proxy Badge.” If you already have a CAC, your sponsor will need to submit a “Proxy Badge” request form to the Commander’s Support Staff, which is located in your in-processing packet. If you do not have a CAC, your sponsor will need to submit a “T-Badge” request form to the Commander’s Support Staff. This badge will give you temporary cadet area access until you are issued a CAC and Proxy Badge. T-Badge requests can take up to 5 days to process, so please have your sponsor submit the request as early as possible. To learn more about our IT Support Services, click here.

If you’re new to Colorado Springs, review the Relocation Information Packet for information on local schools, base phone numbers and more! For a map of the base, click here.

What type of newcomer are you?

  • Military
    Pre-arrival Priorities

    Upon arrival (or to get started early), see the following tasks described below. The documents needed to complete these tasks should be available by request from your sponsor, but are also available in your in-processing packet.

    Network Access

    Your sponsor will need to send the required documents/Info (on your behalf) to the DF CSS (Commander’s Support Staff) & the O365 Help Desk Website to initiate the process. (These forms include the USAFA O-10AF Form 4394 & DD Form 2875).

    You will need to know the last date you completed the “Cyber Awareness Challenge 2021” course. If you do not know or have not taken the course, you can do so via the following link: Cyber Awareness Course

    Cadet Area Access

    Your sponsor will fill out the USAFA Form 120. You will have you digitally sign before your sponsor can submit it to the DF CSS. You will still need to work with your sponsor to gain access to the Cadet Area for your first day.

    Schedule Base Newcomer’s Orientation

    Your sponsor can schedule you for the “Base Newcomer’s Orientation” by submitting a help ticket to the DF CSS. They will need the following information from you

    • Full Name
    • Department you will be working in
    • The date you want to schedule your briefing (see list below).
    • Arrival Date: when you will be physically arriving to USAFA.

    The briefing is held once a month and lasts around 0800-1200 and is available on the following dates:

    22 Jun – 27 Jul – 24 Aug – 28 Sept – 26 Oct – 16 Nov – 14 Dec

    In-Processing

    Once you arrive to the local area and check in with the CSS, you will begin in-processing. If you did not complete the items in the “Pre-Arrival Priorities“, then those should be the first things that you accomplish.

    Checking in with the CSS

    Work with your sponsor to gain access to the Cadet Area for your first day.

    To obtain your In-Processing packet & a copy of the CSS In-Processing Slides, you will need to report to the CSS. For member’s checking in physically, you will report to room 6G-112 on the 6th floor. For those checking in virtually, they will need to e-mail the CSS.

    In-Processing Packet

    The In-processing Packet will include:

    • In-Processing Checklist (due 30 days after arrival to the CSS)
    • CSS In-Processing Worksheet (Due first duty day with a copy of your orders, fitness scorecard and records transmittal sheet).
    • Network Access Forms
    • Cadet Area Access Forms
    • Orientation Details
    • Maps/Guidance
    • & More
    CSS In-Processing Slides

    The CSS In-Processing Slides will include the following info, which will also help you sign many items off of your in-processing checklist:

    • Emergency Management Briefing – After reviewing the slides you can sign yourself off on the “Emergency Management” & Anti-Terrorism” portion of your in-processing checklist off.
    • Newcomer’s Orientation Scheduling – This orientation is required for all new faculty.
    • Network Access Instructions – A brief overview of what is needed from the CSS in relation to network access.
    • Training Requirements – Your in-processing checklist will mention a couple of training requirements by the UTM (Unit Training Manager). After you have reviewed the slides that mention the training requirements, you can sign yourself off on this portion of your checklist.
    • OPSEC (Operations Security) – After you’ve reviewed the “Critical Info List (CIL), that’s included in your in-processing packet, you can sign off this portion of your checklist.
    • Leave/House Hunting
    • First Sergeant Info
    • UDM Contact Info
    • Fitness Guidance
    • & More

    Important Note:

    Please only use this page while you’re awaiting network access. When you’re granted network access, you’ll be able to access the DF CSS Military In-Processing guide on our official SharePoint page at the following link: Military In-Processing (sharepoint.com) and will be able to submit all questions, inquiries, completed forms and other CSS-related requests to us via our ticketing app at the following link: Submit Help Ticket (sharepoint.com)

  • Government Employee (GS, AD, FWS)
    Pre-arrival Priorities

    For the smoothest transition, the first items you should address are described below. The documents needed to complete these tasks are available upon request from your sponsor.

    Network Access

    Your sponsor will need to send the required documents/Info (on your behalf) to the DF CSS (Commander’s Support Staff) & the O365 Help Desk Website to initiate the process. (These forms include the USAFA O-10AF Form 4394 & DD Form 2875).

    You will need to know the last date you completed the “Cyber Awareness Challenge 2021” course. If you do not know or have not taken the course, you can do so via the following link: Cyber Awareness Course

    Cadet Area Access

    If you DO NOT have a CAC (Common Access Card): You can request a temporary access badge if you do not yet have a CAC for access to the Cadet Area. Your sponsor/supervisor will submit a USAFA Form T-120 to the DF CSS via the “DF 2.0 App” on our SharePoint. Your sponsor/supervisor will need the following information from you:

    • Full Name
    • Driver’s License Number (& state of issue)
    • Date of Birth

    If you already have a CAC, then your sponsor will fill out the USAFA Form 120, then have you digitally sign before your sponsor can submit it to the CSS. (We will not need your driver’s license info in this case).

    Scheduling Your Base Newcomer’s Orientation

    Your sponsor can schedule you for the “Base Newcomer’s Orientation” by submitting a help ticket to the DF 2.0 App. They will need the following information from you

    • Full Name
    • Department you will be working in
    • The date you want to schedule your briefing (see list below)
    • Arrival Date: when you will be physically arriving to USAFA

    The briefing is held once a month and is approximately held from 0800-1200 and is available on the following dates:

    22 Jun – 27 Jul – 24 Aug – 28 Sept – 26 Oct – 16 Nov – 14 Dec

    In-Processing

    Once you have completed the Civilian Personnel Office check in, you can then check in with the CSS for unit in-processing. The items listed under “Initial Priorities” should be the first things that you accomplish.

    Checking in with the CSS

    Work with your sponsor to gain access to the Cadet Area for your first day.

    To obtain your In-Processing packet & a copy of the CSS In-Processing Slides, you will need to report to the CSS. For member’s checking in physically, you will report to room 6G-112 on the 6th floor. For those checking in virtually, they will need to e-mail the CSS.

    In-Processing Packet

    The In-processing Packet will include:

    • In-Processing Checklist (due 30 days after arrival to the CSS)
    • Network Access Forms
    • Cadet Area Access Forms
    • Orientation Details
    • Maps/Guidance
    • & More
    CSS In-Processing Slides

    The CSS In-Processing Slides will include the following info, which will also help you sign many items off of your in-processing checklist:

    • Emergency Management Briefing – After reviewing the slides you can sign yourself off on the “Emergency Management” & Anti-Terrorism” portion of your in-processing checklist off.
    • Base Newcomer’s Orientation Scheduling – This orientation is required for all new personnel.
    • Network Access Instructions – A brief overview of what is needed from the CSS in relation to network access.
    • Training Requirements
    • OPSEC (Operations Security) – After you’ve reviewed the “Critical Info List (CIL), that’s included in your in-processing packet, you can sign off this portion of your checklist.
    • & More

    Important Note:

    Please only use this page while you’re awaiting network access. When you’re granted network access, you’ll be able to access the DF CSS Civilian In-Processing guide on our official SharePoint page at the following link: In-Processing Civilians (sharepoint.com) and will be able to submit all questions, inquiries, completed forms and other CSS-related requests to us via our ticketing app at the following link: Submit Help Ticket (sharepoint.com)

  • Visiting Professor or Scholar (DVP, VP, VS)
    Pre-arrival Priorities

    For the smoothest transition, the first items you should address are described below. The documents needed to complete these tasks are available upon request from your sponsor.

    Security Clearance & Background Investigation

    You should have heard from the Security Manager prior to your arrival asking you for the following information:

    • Full Name
    • Social Security Number
    • Place of Birth (If not born in the United States, they will need to know the country and city of birth)
    • Personal E-mail Address
    Cadet Area Access

    If you DO NOT have a CAC (Common Access Card): You can request a temporary access badge to the Cadet Area. Your sponsor/supervisor will submit a USAFA Form T-120 to the DF CSS via the “DF 2.0 App” on our SharePoint. Your sponsor/supervisor will need the following information from you:

    • Full Name
    • Driver’s License Number (& state of issue)
    • Date of Birth

    If you already have a CAC, then your sponsor will fill out the USAFA Form 120, then have you digitally sign before your sponsor can submit it to the CSS. (We will not need your driver’s license info in this case).

    Scheduling Your Base Newcomer’s Orientation

    Your sponsor can schedule you for the “Base Newcomer’s Orientation” by submitting a help ticket to the DF 2.0 App. This is not required, however if you would like to attend, your sponsor will need the following information from you:

    • Full Name
    • Department you will be working in
    • The date you want to schedule your briefing (see list below)
    • Arrival Date: when you will be physically arriving to USAFA

    The briefing is held once a month and is approximately held from 0800-1200 and is available on the following dates:

    22 Jun – 27 Jul – 24 Aug – 28 Sept – 26 Oct – 16 Nov – 14 Dec

    In-Processing

    Once you arrive to the local area and check in with your sponsor, you will begin in-processing. The items above, listed under “Initial Priorities” should be the first things that you accomplish.

    Checking into the Dean of Faculty

    Work with your sponsor to gain access to the Cadet Area for your first day.

    In-Processing Checklist

    You will receive an in-processing checklist from the DF Civilian Personnel Office, which will give you step-by-step guidance on transitioning into the Dean of Faculty.

    CAC (Common Access Card)

    In order to gain access to USAFA, the Cadet Area, & even your work computer, you will need to have a CAC. After arrival, you will work with a TASS Rep in order to be issued one. Many items on your in-processing checklist will require a CAC.

    Network Access

    Your sponsor will need to send the required documents/Info (on your behalf) to the DF CSS (Commander’s Support Staff) & the O365 Help Desk Website to initiate the process. (These forms include the USAFA O-10AF Form 4394 & DD Form 2875). Some of these forms will need to be digitally signed by you, with your CAC.

    You will need to know the last date you completed the “Cyber Awareness Challenge 2021” course. If you do not know or have not taken the course, you can do so via the following link: Cyber Awareness Course

    Important Note:

    Please only use this page while you’re awaiting network access. When you’re granted network access, you’ll be able to access the DF CSS Civilian In-Processing guide on our official SharePoint page at the following link: In-Processing Civilians (sharepoint.com) and will be able to submit all questions, inquiries, completed forms and other CSS-related requests to us via our ticketing app at the following link: Submit Help Ticket (sharepoint.com)

  • Endowed Chairs
    Pre-arrival Priorities

    For the smoothest transition, the first items you should address are described below. The documents needed to complete these tasks are available upon request from your sponsor.

    Security Clearance & Background Investigation

    Your sponsor will need the following info to begin your background investigation:

    • Full Name
    • Social Security Number
    • Place of Birth (If not born in the United States, they will need to know the country and city of birth)
    • Personal E-mail Address
    Cadet Area Access

    If you DO NOT have a VoLAC (Volunteer Access Card): You can request a temporary access badge if you do not yet have a VoLAC for access to the Cadet Area. Your sponsor/supervisor will submit a USAFA Form T-120 to the DF CSS via the “DF 2.0 App” on our SharePoint. Your sponsor/supervisor will need the following information from you:

    • Full Name
    • Driver’s License Number (& state of issue)
    • Date of Birth

    Once you have a VoLAC: Your sponsor will fill out the USAFA Form 13, then have you digitally sign it. Your sponsor will turn in your USAFA Form 13 and your signed VSA to the CSS. On the USAFA Form 13, your sponsor should include the date that you are scheduled to receive your VoLAC. Once the Form 13 is completed by the CSS, they will send it to the South Gate and will notify you. You will have 10 days from when the South Gate receives it to proceed there and be issued a DBIDS (Defense Biometric Identification System) card. Bring your VoLAC & another form of identification to the South Gate.

    Scheduling Your Base Newcomer’s Orientation

    Your sponsor can schedule you for the “Base Newcomer’s Orientation” by submitting a help ticket to the DF 2.0 App. This is not required, however if you would like to attend, your sponsor will need the following information from you:

    • Full Name
    • Department you will be working in
    • The date you want to schedule your briefing (see list below)
    • Arrival Date: when you will be physically arriving to USAFA

    The briefing is held once a month and is approximately held from 0800-1200 and is available on the following dates:

    22 Jun – 27 Jul – 24 Aug – 28 Sept – 26 Oct – 16 Nov – 14 Dec

    In-Processing

    Once you arrive to the local area and check in with your sponsor, you will begin in-processing. The items above, listed under “Initial Priorities” should be the first things that you accomplish.

    Checking into the Dean of Faculty

    Work with your sponsor to gain access to the Cadet Area for your first day.

    In-Processing Checklist

    You will receive an in-processing checklist from the DF Civilian Personnel Office, which will give you step-by-step guidance on transitioning into the Dean of Faculty.

    VoLAC (Volunteer Access Card)

    In order to gain access to USAFA, the Cadet Area, & even your work computer, you will need to have a VoLAC. After arrival, you will work with a TASS Rep in order to be issued one. Many items on your in-processing checklist will require a VoLAC.

    Network Access

    Your sponsor will need to send the required documents/Info (on your behalf) to the DF CSS (Commander’s Support Staff) & the O365 Help Desk Website to initiate the process. (These forms include the USAFA O-10AF Form 4394 & DD Form 2875). Some of these forms will need to be digitally signed by you, with your VoLAC.

    You will need to know the last date you completed the “Cyber Awareness Challenge 2021” course. If you do not know or have not taken the course, you can do so via the following link: Cyber Awareness Course

    Important Note:

    Please only use this page while you’re awaiting network access. When you’re granted network access, you’ll be able to access the DF CSS Civilian In-Processing guide on our official SharePoint page at the following link: In-Processing Civilians (sharepoint.com) and will be able to submit all questions, inquiries, completed forms and other CSS-related requests to us via our ticketing app at the following link: Submit Help Ticket (sharepoint.com)

  • Volunteer
    Pre-arrival Priorities

    The first items you should address are described below. The documents needed to complete these tasks are available upon request from your department.

    Your department will determine whether or not your require network access. The steps to in-processing will be different based on whether or not you need network access.

    If You Need Network Access, you will need to complete the next 2 items.

    1. Security Clearance & Background Investigation

    Your department will need the following info to begin your background investigation:

    • Full Name
    • Social Security Number
    • Place of Birth (If not born in the United States, they will need to know the country and city of birth)
    • Personal E-mail Address

    2. Network Access

    Your department will need to send the required documents/Info (on your behalf) to the DF CSS (Commander’s Support Staff) & the O365 Help Desk Website to initiate the process. (These forms include the USAFA O-10AF Form 4394 & DD Form 2875). Some of these forms will need to be digitally signed by you, with your VoLAC.

    You will need to know the last date you completed the “Cyber Awareness Challenge 2021” course. If you do not know or have not taken the course, you can do so via the following link: Cyber Awareness Course

    In-Processing

    Checking into the Dean of Faculty

    Work with your department to gain access to the Cadet Area for your first day.

    Cadet Area Access

    For Cadet Area Access, follow the guidance below will differ, depending on what type of card you are issued & if you require network access or not.

    If you require network access (& have received your VoLAC) Your sponsor will fill out the USAFA Form 13, then have you digitally sign it. Your sponsor will turn in your USAFA Form 13 and your signed VSA to the CSS. On the USAFA Form 13, your sponsor should include the date that you are scheduled to receive your VoLAC. Once the Form 13 is completed by the CSS, they will send it to the South Gate and will notify you. You will have 10 days from when the South Gate receives it to proceed there and be issued a DBIDS (Defense Biometric Identification System) card. Bring your VoLAC & another form of identification to the South Gate.

    If you do not require network access: Your sponsor will fill out the USAFA Form 13, then have you digitally sign it. Your sponsor will turn in your USAFA Form 13 and your signed VSA to the CSS. Once the Form 13 is completed by the CSS, they will send it to the South Gate and will notify you. You will have 10 days from when the South Gate receives it to proceed there and be issued a DBIDS (Defense Biometric Identification System) card. Bring another form of identification to the South Gate.

    Scheduling Your Base Newcomer’s Orientation

    Your department can schedule you for the “Base Newcomer’s Orientation” by submitting a help ticket to the DF 2.0 App. This is not required, however if you would like to attend, your sponsor will need the following information from you:

    • Full Name
    • Department you will be working in
    • The date you want to schedule your briefing (see list below)
    • Arrival Date: when you will be physically arriving to USAFA

    The briefing is held once a month and is approximately held from 0800-1200 and is available on the following dates:

    22 Jun – 27 Jul – 24 Aug – 28 Sept – 26 Oct – 16 Nov – 14 Dec

    Important Note:

    Please only use this page while you’re awaiting network access. When you’re granted network access, you’ll be able to access the DF CSS Civilian In-Processing guide on our official SharePoint page at the following link: In-Processing Civilians (sharepoint.com) and will be able to submit all questions, inquiries, completed forms and other CSS-related requests to us via our ticketing app at the following link: Submit Help Ticket (sharepoint.com)

  • Professor Emeritus
    Cadet Area Access
    STEP 1:

    The Commander’s Support Staff (CSS) needs a copy of your Professor Emeritus certificate.  Please confirm with us whether or not we have a copy already.

    STEP 2:

    You department will fill out a USAFA Form 13 on your behalf and submit to the DF CSS via the DF 2.0 App.

    STEP 3:

    The DF CSS will route the USAFA Form 13 for the appropriate parties’ digital signature according to Security Forces requirements. Once the form is complete, the DF CSS will send to the South Gate and notify you.

    STEP 4:

    You must proceed to the South Gate within 10 days to be issued a DBIDS card and proximity badge. (Note: You must present with a form of ID).

    NOTE: A Professor Emeritus working on a regular basis (i.e. teaching) would in-process using the volunteer in-processing checklist. If acting as a volunteer, you must be vetted via the Volunteer Services Agreement (VSA) process.

  • Other

    If you do not fall under any of the categories, please get with your department/sponsor and they will assist you.

    You will not be able to access the following link, but your department/sponsor will be able to find more information here.

Contact

Once given network access, click here for more guidance, and to submit requests and questions to the Commander’s Support Staff.

Commander’s Support Staff
2354 Fairchild Drive, Suite 6G-112
United States Air Force Academy, CO 80840
719-333-3786
DF.CSS@usafa.edu