Student Information

We are excited to be able to allow visiting students to attend in-person. The symposium is open on a first-come-first-served basis to the first 150 undergraduate student registrants from colleges and universities worldwide. Students must be between the ages of 18 and 26 to participate. There is a limit of four students per college or university. Additional registrants from a given university will be placed on a waiting list and contacted if student openings become available.

When is registration open for visiting students and faculty?

• Visiting students and faculty registration is open from fall of 2024 through Dec. 4, 2024.
• Effective Jan. 1, 2025, you may modify your registration to allow for adding sessions to learn from the speakers.

Visiting student activities
Our delegate team has been working hard to ensure visiting students get to experience as much of the Academy as possible. Students will be given an opportunity to take part in unique experiential learning activities and networking opportunities.

To ensure you are able to participate fully, please plan to arrive no later than 2 p.m. on Feb. 19, 2025.

Feb. 19 activity schedule

Registration process
Undergraduate student participants are college students aged 18-26. If you fall into this age range, please register as a visiting student.

If you are an undergraduate or graduate student over the age of 26, please register as a community member, meaning you will not qualify for complimentary lodging.

Visiting students must be sponsored by a faculty member or representative from their college or university. Accompanied students are required to provide the name and contact information for their sponsoring faculty member. Students not accompanied by a faculty member must provide a copy of their sponsorship documentation at registration.

When registering as a Visiting Student, you will be lodged in the cadet lodging facilities. Before starting your registration, please be prepared to have the following information.

• Sponsorship letter. Download a sample sponsorship letter (not required for headquarters-sponsored Air Force ROTC cadets)
• Name and contact information of the faculty member accompanying you

If you plan to stay off-base, or visiting student registration has reached capacity, you may register as a community attendee starting Jan. 8, 2025. A link to register as a community member will be posted on our website then. NCLS registration

Travel
Visiting students should plan to arrive no later than 2 p.m. on Feb. 19, 2025.

For those planning to fly:
Student participants planning to fly into Colorado will be responsible for their airfare arrangements to and from Colorado Springs Airport. Transportation will be provided to and from the airport on Wednesday Feb. 19, and again on Saturday, Feb. 22.

Student participants planning to fly into Denver International Airport will be responsible for their transportation to and from the Academy.

For those planning to drive:
Student participants planning to drive to the Academy must provide the time of arrival and departure in their registration. Maps and further guidance for access to the Academy will be provided prior to the event.

Your registration needs to be updated with your travel information no later than Jan. 31, 2025. If travel information is not received by the designated deadline, your spot for NCLS is subject to forfeiture.

Lodging
Undergraduate student participants aged 18-26, who have completed the registration requirements process will be housed at no cost in the Academy cadet dormitories. The two dorms, Vandenberg Hall and Sijan Hall, are co-ed with separate restrooms. When registering, students may request a specific cadet with whom they wish to room. Although not every request can be guaranteed, we will do our best to accommodate your request. Due to space constraints, we will only provide lodging for the first 200 visiting students. Rooming assignments for visiting students will be done and announced toward the end of January.

Meals
Student participants will be provided with meals at a cost for the duration of the conference. The cost of the meals in Mitchell Hall will be available at the time of registration and payment must be completed in-person at registration on Feb. 19 between 10 a.m. and 10 p.m.

Visiting students from other service academies and headquarters-sponsored AFROTC cadets will have their meal fee waived at checkout. Discounts will be automatically applied to their email address.

Payment Policy:
Cancellations for meal registrations must be done before Feb. 7, 2025 5 p.m. MST. If you have registered for meals and do not attend the event without notification of cancellation, you will be liable for the cost of the meals you registered for. We cannot accommodate new meal requests past Feb. 7, 2025. If you need to cancel your meal registration, you can do so via your email confirmation (edit your registration), or by emailing us at ncls@afacademy.af.edu with your request before Feb. 7, 2025 5 p.m. MST.