Directorate of Plans and Programs
USAFA Events
Graduation Week | Parents' Weekend | USAFA Strategic Plan | USAFA Event Program | A5/8/9 Home | A8A Home
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In addition to strategic planning and USAFA Plans management, the Plans, Programs and Institutional Events Division plans, coordinates and executes special annual events such as Parents' Weekend and Graduation. The division also reviews and approves requests from outside organizations to hold events at the Academy, including sporting, private organization and large-scale visits. USAFA ATYPICAL EVENT APPROVAL PROGRAM: The following are required actions prior to committing funds or advertising any special event to be held on USAFA:
Event requests are submitted to a committee consisting of members from every major USAFA organization and are reviewed and approved once a month. Therefore, submit your event requests no later than 90 days prior to the beginning of the event. After committee review, the requestor will be provided an event tracking number indicating whether or not the event was approved. Requestors are cautioned not to obligate funds until they receive event approval. Reasons to deny event support or approval include contractual or regulatory limitations, security conditions, or conflicts with other scheduled activities. Granting event approval only reserves the event date and does not constitute approval or confirm scheduling of any requested support. The USAFA sponsor must request all USAFA support from the appropriate agencies using the required forms (e.g., DD Form 833 or USAFA Form 79 for audiovisual or public address support). Transportation, civil engineering and communications support are generally not available for non-military events held at the Academy. Due to Academy funding and contractual restrictions, the requesting organization might be required to fund or reimburse some or all support costs associated with the requested event. When promoting or marketing your event, ensure that you follow applicable DoD regulations to avoid an appearance of endorsement by the DoD. For example, all publicity should include the disclaimer “No Federal endorsement of (said organization/event) is implied.” Publicity may not state that your event is “sponsored by” or “hosted by” USAFA. Publicity may state that your event will “occur at” or is “held at” USAFA. Publicity should not contain any trademarked USAF or USAFA logos, as well as any material which would imply DOD, USAF, or USAFA endorsement (ie. photo of the Thunderbirds). A useful list of USAFA facility and support contacts is available here. |
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For more information about A8A please contact us:
HQ USAFA/A8A
Plans, Programs and Institutional Events
2304 Cadet Drive, Suite 3800
USAF Academy CO 80840-5002
DSN 333-8815 or 3451, Commercial (719) 333-8815 or 3451
FAX: DSN 333-4309, Commercial (719) 333-4309
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