USAFA Academic Library INTERLIBRARY LOAN GUIDE

McDERMOTT LIBRARY
U.S. AIR FORCE ACADEMY

INTERLIBRARY LOAN SERVICE

Electronic ILL Request Form

DEFINITION AND PURPOSE OF INTERLIBRARY LOAN
An interlibrary loan is a transaction in which library material, or a copy of the material, is made available by one library to another. It is a courtesy extended by the lending library.  If the Academic Library does not own the material needed, we can usually borrow it from another library.

WHO MAY USE INTERLIBRARY LOAN
Interlibrary loan service is available to:

  1. USAFA Cadets doing coursework research.
  2. Faculty or staff members for official business or mission related research.
  3. Academy tenant organizations for official business or research.
  4. Medical Library for hospital staff's official business or research.

Military personnel living on the Academy, but working elsewhere must use the Interlibrary Loan at the library where they work.

Requests for material in excess of limits or for other than official business will be handled after all official requests, workload permitting.

Other patrons are not authorized to use the ILL service, unless approved by the Acquisitions Chief or the Director of Academy Libraries.

NOTE: Non-active duty patrons should use the public library for this service.

WHAT MAY BE REQUESTED
Books, theses, microforms, and photocopies of magazine articles - provided they comply with the Copyright Law, but the owning library will decide if an item will be loaned or if its use will be restricted.

Most libraries will not loan:

  1. Rare, valuable, or fragile items.
  2. Items, which are readily available for, purchase.
  3. Ph.D. dissertations available for purchase.
  4. Reference materials.
  5. Bound or unbound periodicals. Photocopies of articles are generally supplied
  6. Recordings, maps, and audiovisual material.
  7. Recently published books, especially bestsellers.

 HOW INTERLIBRARY LOAN WORKS

  1. Printed Request Forms (USAFA Form 0-369) are available at the Interlibrary Loan Office (Fairchild Hall, room 3C11) in the acrylic envelope.  Requests may also be made electronically.
  2. Before filling out request forms, you MUST check the online catalog, or where appropriate, government documents and technical reports indices & collections, to be certain we do not already own each requested item. If we own an item and it is missing, please note that on your request.
  3. All requests must be typed or neatly printed and all blanks filled in. Complete and sign a separate form for EACH item requested.
  4. Forms for reproduced materials MUST be signed before processing, per Copyright Law.
  5. When materials arrive, we will notify you, preferably via e-mail.

 LOAN PERIOD

  1. Most interlibrary loan books are available to you for 2-4 weeks, but in some cases the loan period may be only for a few days, depending on the lending library policies.
  2. One renewal may be possible, but it must be requested three days before the books are due.
    PLEASE OBSERVE DUE DATES; RETURN BOOKS TO THE ILL OFFICE ON TIME.
    Late returns may result in temporary suspension of service.
  3. Photocopies obtained through interlibrary loan are for your retention, unless otherwise noted.

HOW LONG WILL IT TAKE?
Usually two weeks, unless the material can be found in the local area.

RESTRICTIONS AND LIMITATIONS

  1. Lending libraries determine circulation and usage of their materials. Limitation such as "NO RENEWAL" or "IN LIBRARY USE ONLY" must be honored.
  2. The 1978 Copyright Law imposes annual limits on periodical photocopy requests. If you need more than one article from one journal title, please consult with the Interlibrary Loan Technician. We may recommend you visit area libraries and obtain your own materials and will help you determine which libraries have your materials. Alternatively, we may order it for you via document delivery services if available.
  3. If you submit several requests at a time, please prioritize them and clip them together.
  4. If your request is a citation from a computer-produced bibliography, please attach the citation and mark your source as "Computer Search."
  5. Please limit photocopy requests of articles to a reasonable length (under 25 pages). If you must request an article of more than 25 pages, consult the Interlibrary Loan Technician.
  6. Please do not request materials when "PCS"ing or going TDY in the near future.

POINT OF CONTACT

For assistance with Interlibrary Loan, contact:
                 Interlibrary Loan Technician
                 phone: (719) 333-4793
                 fax: (719) 333-2999
                 email: ILLtech@usafa.edu

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 This page last updated 25 July 2012

U.S. Air Force Academy, USAFA, CO 80840, (719) 333-1110 DSN: 333-1110, Updated: 21 Nov 14
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