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An overview of the program assessment process is shown in an assessment overview diagram which may be viewed using Adobe Acrobat.  The entire program assessment process is shown in the form of a flow chart in the Electrical Engineering Program Assessment Flow Chart and the Computer Engineering Program Assessment Flow Chart.  

The Electrical Engineering Program Assessment Schedule and the Computer Engineering Program Assessment Schedule define the actions for all stakeholders for an entire assessment year to help ensure timely completion of all assessment tasks.  The schedules list tasks by the position title of the individual responsible for the action.  All raw and reduced data as well as assessment reports are stored in a Program Assessment Repository according to the Program Assessment Repository Schema.

Contents

Organizational Structure

The Department of Electrical Engineering is organized into administrative units called divisions.  Division Chiefs report to the Deputy for Operations who in turn reports to the Deputy Department Head.  The DFEE Director of Assessment is a senior faculty member who also reports to the Deputy Department Head.  The divisions are responsible for the delivery, support, and assessment of their assigned courses on a daily basis.    

To facilitate assessment and improvement of the Computer Engineering program, DFCS formed a Computer Engineering "Division" and established the Deputy for Computer Engineering position.  The senior DFCS member of the Computer Engineering Working Group (CEWG) heads the Computer Engineering Division whose membership is comprised of the course directors of the relevant courses.  It is responsible on a daily basis for the delivery, support, and assessment of the DFCS courses taken by Computer Engineering cadets.  The Deputy for Computer Engineering reports to the Department Head, and is responsible for DFCS process improvement activities related to the Computer Engineering program.  The Computer Engineering Working Group (CEWG) consists of faculty from both departments and is charged with coordinating support of and changes to the Computer Engineering program.

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Process Overview

Curriculum committees in both departments and a joint Computer Engineering Curriculum Committee approve significant curricular changes.  In both departments, a Course Director (CD) is designated for each course and is responsible for the administration of the course and all supporting instructors.

 The Course Directors and the Division Chiefs report assessment results at the end of each semester.  

  • The assessment reports at the end of each fall semester consist of the Course Briefings for the upcoming spring semester, the Course Reports for the just completed fall semester, and the Division Mid-Year Assessment Briefings.  

  • The assessment reports at the end of each spring semester consist of the Course Briefings for the upcoming fall semester, the Course Reports for the just completed spring semester, and the Division Year-End Assessment Briefings and Reports.  

The DFEC Deputy Department Head then incorporates these reports and the Department-level assessments into the Program Annual Assessment Reports, completes the reports before 1 August, and briefs the Departments on the results before the beginning of the fall semester.

The assessment year for both the electrical and computer engineering programs is from 1 June to 31 May.  All reports for the prior assessment year are completed by 1 August.  All raw and reduced data as well as assessment reports are stored in a Program Assessment Repository according to the Program Assessment Repository Schema.

Supporting Objectives Assessment Process

To assess the supporting objectives requires measuring items both quantitatively and qualitatively.  

Quantitative Assessments

  • Faculty Workload 
  • Faculty Attendance at symposia
  • Faculty Participation in professional societies
  • Maintenance of recruitment
  • Resource plans  

Qualitative (Indirect) Assessments

  • Pursuit of academic promotion
  • Maintenance of professional competence
  • Awareness of faculty/staff aspirations
  • Improvement of organizational climate
  • Maintenance of appropriate facilities

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Reporting and Continuous Improvement Process

The Course Directors (CDs) and the Division Chiefs do assessment reporting at the end of each semester.  Templates are available for all reports to ensure consistency and to minimize the time required for the reporting process.

The assessment reports at the end of each fall semester are the Course Briefings for the upcoming spring semester, the Course Reports for the just completed fall semester courses, and the Division Mid-Year Assessment Briefings.  

The assessment reports at the end of each spring semester consist of the Course Briefings for the upcoming fall semester, the Course Reports for the just completed spring semester courses, and the Division Assessment Briefings and Reports.  

The DFEC Deputy Department Head then incorporates these reports into the Program Annual Assessment Reports, adds the Department-level assessments, completes the report before 1 August, and ensures the Departments are briefed on the results before the beginning of the fall semester.  The assessment year for both the electrical engineering and computer engineering programs will run from 1 June to 31 May.  All reports for the prior assessment year will be completed by 1 August.

Everyone in the departments of Electrical Engineering and Computer Science is encouraged to identify improvements to the processes described in this plan, to this plan itself, and to any of the documents associated with this plan.  These suggestions are provided for approval to the DFEC Director of Assessment using the  appropriate assessment document change request template. 

The DFEC Director of Assessment meets regularly with Process Improvement Principals (PIPs) from both departments.  They assure the smooth operation of the assessment processes and   serve as the configuration control and approval body for both programs.

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U.S. Air Force Academy, USAFA, CO 80840, (719) 333-1110 DSN: 333-1110, Updated: 24 Jul 14
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